NYLA 2025 Annual Conference & Trade Show

EVENT LOCATION

Saratoga Hilton and City Center
534 Broadway, Saratoga Springs, NY 12866

TRADE SHOW DATES AND TIMES

(Move-In) Wednesday, November 6 | 12:00PM – 4:00PM
Thursday, November 7 | 8:00AM – 5:00PM
Friday, November 8 | 8:00AM – 12:00PM
(Move-Out) Friday, November 8 | 12:00PM – 3:00PM

TRADE SHOW TIMELINE

• Registration Opens - March 27
• Trade Show Map Released & Booth Selection (VIP+) - July 7
• Trade Show Map Released & Booth Selection (VIP) - July 14
• Trade Show Map Released & Booth Selection (All Other Vendors) - July 21
• CANCELLATION FOR REFUND DEADLINE - September 1 (30% fee deducted from refund, No refund for cancellations past this date) 
• FINAL PAYMENT AND REGISTRATION DEADLINE - September 30
• Great Lakes Order and Shipping Deadline - TBD
• Move-In Day - Nov 5
• Move-Out Day - Nov 7

TRADE SHOW PACKAGE AND REGISTRATION INFORMATION

EXHIBITOR INFORMATION

Trade Show Terms & Conditions

Trade Show Exhibitor Guidebook

Great Lakes Exhibitor Services and Information Packet (Coming Soon)

Trade Show Map (Coming Soon)

WHY EXHIBIT AT THE NYLA TRADE SHOW? 

The NYLA Annual Conference brings over 1,000 librarians and library supporters from across NYS. Over a four-day period, they enjoy networking, professional development, awards, and more! A key part of our Annual Conference is the Trade Show. Each year attendees walk the aisles looking for the latest and greatest in library products and services. The Annual Trade Show is critical to connect with the New York library community.

WHO ATTENDS THE NYLA CONFERENCE? 

Demographics

• 82% - Public Librarians
• 13% - Academic, Special, & Technology Librarians
• 11% - Library System Representatives
• 8% - School Librarians
• 6% - Other

Purchasing Power

• 38% - Have Final Say in Purchasing
• 42% - Make Recommendations in Purchasing

For more information, please contact [email protected] at (518) 432-6952.